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Committee Planning Calendar

For smaller self-managed complexes, this committee planning calendar is very handy.

The financial year for a body corporate is not always the same as the tax year (1 July to 30 June). The financial year for your body corporate is determined by either the year the body corporate was set up or by the date of the first annual general meeting.

For schemes established under the BCCM Act, the financial year ends on the last day of the month, immediately before the month when the community titles scheme was established (e.g. if the scheme was established on 10 May 1998, the last day of the financial year is 30 April.

Levies have been based on 4 levy periods due 1 July; 1 October; 1 January; 1 April.

Committee Planning calendar

This example assumes end of financial year is 30 June. If your end of year is different, simply change the months

April/May Committee meeting to discuss preparations for AGM
carry out maintenance inspection of buildings and grounds
conduct workplace health and safety audit
Set specifications and arrange quotes
Review sinking fund forecast (compare actual spend with plans)
May 19- June 9 Send out request for nominations and motions for the AGM
May 31 Send contributions notices – period 1 July to 30 September
June 30 Last day of body corporate year (Body Corporate financial year end)
last day for receipt of nominations and motions for the AGM
advise candidates that their nominations have been received
July 1 Contributions due
July Arrange audit (if required to do so by previous AGM)
July August Committee Meeting to –

  • Prepare Budgets
  • Set Agenda and formulate motions
August 31 Send contribution notices period 1 October to 31 December
Sept 1 – 9 Send out notices of AGM (must be 21 days before the meeting)
Sept 30 Last possible day to hold the Annual General Meeting
Oct 1 Contributions due
November 30 Send contributions notices period 1 January to 31 March
November Committee Meeting
January 1 Contributions due
February Committee Meeting
February 28 Send contribution notices 1 April to 30 June
April 1 Contributions due

Thank you to Mary McLean Mary@bodycorporatematters.com.au for this calendar